NSCC - Event Coordinator and Administrative Assistant (CS2)

Event Coordinator and Administrative Assistant (CS2)


Nova Scotia Community College (NSCC) - Akerley Campus
Dartmouth, Nova Scotia

Akerley Campus

Dartmouth, Nova Scotia

Facilities Management

Continuing Full Time Position: Commencing approximately February 12, 2018

Application deadline is midnight, January 25, 2018

Competition No. 2018-023

Salary range: $34,223to $41,602 annually

What you will be doing…

Schedule meeting rooms for Akerley Campus for day-to-day and reoccurring meetings, workshops, extra classes and computer labs as well and other large events. Provide meeting rooms on short notice, which sometimes means moving people from different rooms to accommodate certain needs (requirements for their meetings, phones, Smartboards etc). Meet and speak with external clients, and provide support to those who want to rent rooms at the campus.

Prepare rental agreements to send to clients with Risk Assessment and Waiver forms and also providing username and passwords for computer use. Gathering information for room set-up of events and send to Facilities for event set-up.

Provide office administration for the campus Facilities Management Office including staff training and payroll records; project records; financial records; and compliance based inspection and preventative maintenance records.

What we are looking for…

You are a collaborative, team player who takes personal accountability to deliver on what is expected in your role and you strive for excellence every day. You understand our position as role models to our students and as such, you demonstrate the utmost professionalism, integrity and respect for all persons in everything you do. You are committed to life-long learning, occupational currency and a belief in NSCC’s mission. You bring a learning-centered perspective to everything you do. You think broadly, celebrate diversity of thought, and respect the uniqueness of individuals. You flourish in a dynamic, changing and sometimes ambiguous environment by keeping informed and connected within your role and the College. Is this you?

Qualifications and Occupational Experience:

  • The minimum educational qualification for this position is a Diploma in Office Administration or Business.

  • You have a minimum of 1 year of recent and related occupational experience in related administrative and/or event coordination.

  • You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail, and PeopleSoft

  • You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work

Relevant Skills and Knowledge

  • You demonstrate a commitment to diversity and inclusion

  • You possess excellent interpersonal skills and are able to interact at all levels of an organization

  • You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction

  • Your superb team working skills enable you to contribute positively to a team environment

  • You have specific technical occupational knowledge and skill in Procurement and purchasing procedures; maintaining a filing system for compliance and preventative maintenance inspections.

  • You are known for your problem solving and critical thinking skills

  • You are a strong communicator both written and oral

  • You possess excellent coordination skills specifically related to risk assessments, project documentation and filing; financial documentation and filing; payroll submission and tracking; managing staff training records and assisting with preparations for interviews.

  • You have proven records and information management skills and abilities in event management for internal and external clients

  • You have strong project management skills

  • You demonstrate a strong commitment to excellence

  • You are dedicated to life-long learning

What you will experience at NSCC…

You will change lives. You will join committed individuals as we work to build Nova Scotia’s economy and improve quality of life through education and innovation. As an NSCC employee, you will be part of that change.

You will find a place to grow personally and professionally with opportunities for professional development and collaborative projects. You will do meaningful and challenging work in a publically accountable and respectful working and learning environment that is diverse, safe and inclusive. You will have the freedom to enable innovation, improvement and excellence. You will celebrate the uniqueness of individuals. Our college welcomes diversity in both its student body and its employees, and we take every opportunity to become more inclusive. We encourage applications from qualified candidates from all diverse communities including but not limited to Indigenous Persons, racially visible persons, people with disabilities and women in non-traditional roles. Applicants from these communities wishing to self-identify may do so by completing an online questionnaire with your application. NSCC offers a competitive compensation and comprehensive benefits package. As a learning-centred organization, we provide opportunities for every NSCC employee to be a life-long learner. Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

To apply for College jobs, simply click on the Apply Now Online button. To serve you better, NSCC has a user-friendly on-line application process in partnership with Career Beacon. First time users will complete a basic registration and receive a username and password via email (NOTE: email may appear in "Junk Mail" folder depending upon your mail management configuration). You will then have the option of uploading your existing resume(s) and cover letter(s) in seconds or creating them on-the-spot in the "editor". For more information about working at the College, please visit us at http://www.nscc.ca/about_nscc/jobs_at_nscc/

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