NSCC - Admissions Document Coordinator (CS7)

Admissions Document Coordinator (CS7)


Nova Scotia Community College (NSCC) - Central Office
Halifax City, Nova Scotia


IT Campus

Halifax, Nova Scotia

Enrolment/Student Services

Continuing Full Time Position: Commencing approximately February 1, 2018

Application deadline is midnight, January 25, 2018

Competition No. 2018-005

Salary range: $43,921 to $53,851 annually

What you will be doing…

This Admissions Document Coordinator (ADC) reports to the Manager, Admissions Policy and Assessment. The manager reports to the Director, Enrolment & Registrar. This is part of the Enrolment and Student Services portfolio, under the Associate Vice-President, Enrolment and Student Services.

The ADC works to bridge technology and business process, in support of a quality applicant record, and an exemplary applicant service experience.

The ADC is an analytical systems thinker, proficient in the use of multiple technology platforms, including, but not limited to, PeopleSoft, OnBase scanning technologies, the NS Electronic Transcript Hub, our online application service, and multiple self-serve platforms, such as MyNSCC and e-commerce options.

In supporting an evolving service experience, while respecting both our business needs and client privacy, the Admissions Document Coordinator will steward the handling of applicant and student records in a highly confidential and respectful manner; one that understands our clients’ rights and needs, and the College’s responsibility to mitigate risk in its business process. This includes academic records and learning needs documentation, criminal record checks, health records, financial information and other documentation related to the applicant and student experience.

What we are looking for…

You are a collaborative, team player who takes personal accountability to deliver on what is expected in your role and you strive for excellence every day. You understand our position as role models to our students and as such, you demonstrate the utmost professionalism, integrity and respect for all persons in everything you do. You are committed to life-long learning, occupational currency and a belief in NSCC’s mission. You bring a learning-centered perspective to everything you do. You think broadly, celebrate diversity of thought, and respect the uniqueness of individuals. You flourish in a dynamic, changing and sometimes ambiguous environment by keeping informed and connected within your role and the College. Is this you?

Qualifications and Occupational Experience:

  • The minimum educational qualification for this position is a diploma or certificate in Business or Office Administration, Communications or Information Technology.

  • With a diploma you have a minimum of two years of recent experience in providing exceptional service in a client focused environment.

  • With a certificate you have a minimum of 5 years of recent related occupational experience in admissions and/or registrar related experience.

  • You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail, and Windows 10.

  • You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work

  • Experience in PeopleSoft and OnBase applications would be considered an asset.

  • Experience supporting/providing service to students and prospective students would be considered an asset

Relevant Skills and Knowledge

  • You demonstrate a commitment to diversity and inclusion

  • You possess excellent interpersonal skills and are able to interact at all levels of an organization

  • You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction

  • Your superb team working skills enable you to contribute positively to a team environment

  • You have specific technical occupational knowledge and skill in ERP and scanning technologies

  • You are known for your problem solving and critical thinking skills

  • You are a strong communicator both written and oral

  • You possess excellent coordination skills specifically related to the ability to handle multiple tasks in a fast-paced, deadline driven environment.

  • You have proven records and information management skills and abilities ) and have experience in multiple data management technologies.)

  • You are dedicated to life-long learning and maintain currency in the use of multiple technology platforms through regular training and professional development.)

What you will experience at NSCC…

You will change lives. You will join committed individuals as we work to build Nova Scotia’s economy and improve quality of life through education and innovation. As an NSCC employee, you will be part of that change.

You will find a place to grow personally and professionally with opportunities for professional development and collaborative projects. You will do meaningful and challenging work in a publically accountable and respectful working and learning environment that is diverse, safe and inclusive. You will have the freedom to enable innovation, improvement and excellence. You will celebrate the uniqueness of individuals. Our college welcomes diversity in both its student body and its employees, and we take every opportunity to become more inclusive. We encourage applications from qualified candidates from all diverse communities including but not limited to Indigenous Persons, racially visible persons, people with disabilities and women in non-traditional roles. Applicants from these communities wishing to self-identify may do so by completing an online questionnaire with your application. NSCC offers a competitive compensation and comprehensive benefits package. As a learning-centred organization, we provide opportunities for every NSCC employee to be a life-long learner.

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

To apply for College jobs, simply click on the Apply Now Online button. To serve you better, NSCC has a user-friendly on-line application process in partnership with Career Beacon. First time users will complete a basic registration and receive a username and password via email (NOTE: email may appear in "Junk Mail" folder depending upon your mail management configuration). You will then have the option of uploading your existing resume(s) and cover letter(s) in seconds or creating them on-the-spot in the "editor". For more information about working at the College, please visit us at http://www.nscc.ca/about_nscc/jobs_at_nscc/

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