NSCC - Administrative Assistant, Academic Operations & Systems


Administrative Assistant

Education

Nova Scotia Community College (NSCC) – Central Office

Halifax, Nova Scotia

Management Confidential

Academic Operations & Systems, Academic Planning & Services Continuing Full-Time Position: Commencing approximately January 2, 2018

Salary range: $46,065.83 – $54,195.09

Application deadline is midnight, November 23, 2017

Competition No. 2017-311

What you’ll be doing…

As part of Academic Operations & Systems in Academic Services, the Administrative Assistant will provide confidential day-to-day administrative support to the Director, Academic Operations and Systems.

The successful candidate will be responsible for ensuring the daily activities of the Director are organized efficiently. This involves coordinating calendars, email and phone calls, meeting logistics and file management. The incumbent will respond to inquiries, will initiate actions and respond independently when appropriate, and will demonstrate independence and initiative in anticipating needs, while juggling multiple and competing priorities. Exceptional organizational skills, and experience in providing advice and support for effective file and time management are essential.

As a key role in the Academic Operations and Systems team, this position will fully support the Director in their work on a wide-range of issues and opportunities of organizational significance, including human resources, budget planning, stakeholder relations and more. Confidentiality and discretion are absolute requirements of this position. This position will also provide support to the entire department: Continuing Education, Academic Operations and Work Integrated Learning.

What we’re looking for…

A collaborative, team player who takes personal accountability to deliver on what is expected in their role and who strives for excellence every day. Committed to life-long learning, occupational currency and a belief in NSCC’s mission, they bring a learning-centered perspective to everything they do. They think broadly, celebrate diversity of thought, and respect the uniqueness of individuals. They flourish in a dynamic, changing and sometimes ambiguous environment by keeping informed and connected within their role and the College. Is this you? You have:

Minimum qualifications: 

  • Post-secondary diploma in business or office administration

Minimum experience: 

  • A minimum of five years of administrative support experience at senior levels in a fast-paced office environment

  • Excellent computer skills with a high level of proficiency in Microsoft Office suite including Outlook

  • Proven experience with organizing and prioritizing a demanding workload while meeting deadlines

  • Demonstrated communication skills (written and verbal) with the ability to translate information into clear and concise objectives that can be communicated to different audiences within all levels of an organization

  • Experience with the coordination of projects, specifically with research, tracking and analysis

  • Experience with PeopleSoft would be considered an asset.

Additional skills:

  • As a creative self-starter, you have been recognized for your strong work ethic and your commitment to excellence

  • Known for superb organization skills, ability to multi task and comfortable working in a complex and ever changing atmosphere

  • Ability to exercise judgment, tact, diplomacy and confidentiality in managing the day to day office operations

  • Exceptional client service skills

  • Proven ability to manage multiple agendas, work independently, exercise judgment and assume accountability

  • Ability to plan, schedule and perform a wide variety of difficult and complex administrative functions

  • Strong interpersonal skills with the ability to interpret policies and procedures accurately

  • Ability to establish and maintain accurate up-to-date records with proven skills in organizing and coordinating activities and events

  • Ability to communicate effectively, both orally and in writing

  • Ability to maintain effective working relationships with other staff, internal and external clients, and departments.

What you’ll experience at NSCC…

You’ll change lives. You’ll join committed individuals as we work to build Nova Scotia’s economy and improve quality of life through education and innovation. As an NSCC employee, you’ll be part of that change.

You’ll find a place to grow. With a lot of opportunity for professional development and collaborative projects, you’ll continue to grow and learn throughout your career. You’ll find a place to thrive. Doing meaningful and challenging work in a publically accountable and respectful working and learning environment that is diverse, safe and inclusive. You’ll have the freedom to enable innovation, improvement and excellence. You’ll celebrate the uniqueness of individuals. Our college welcomes diversity in both its student body and its employees, and we take every opportunity to become more inclusive. We encourage applications from qualified candidates from all diverse communities including but not limited to Indigenous persons, racially visible persons, people with disabilities and women in non-traditional roles. Applicants from these communities wishing to self-identify may do so by completing an online questionnaire with your application. NSCC offers a competitive compensation and comprehensive benefits package. As a learning-centred organization, we provide opportunities for every NSCC employee to be a life-long learner. Candidates selected for interviews will be expected to provide at least three recent, relevant references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

To apply for College jobs, simply click on the Apply Now Online button. To serve you better, NSCC has a user-friendly on-line application process in partnership with Career Beacon. First time users will complete a basic registration and receive a username and password via email (NOTE: email may appear in "Junk Mail" folder depending upon your mail management configuration). You will then have the option of uploading your existing resume(s) and cover letter(s) in seconds or creating them on-the-spot in the "editor". For more information about working at the College, please visit us at http://www.nscc.ca/about_nscc/jobs_at_nscc/


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