NSCC - Administrative Assistant


Nova Scotia Community College (NSCC) – Akerley & Institute of Technology Campus

Dartmouth & Halifax, Nova Scotia

Continuing Full-Time Position: Commencing approximately January 3, 2018 Salary range: $46,065 to $54,195 annually

Application deadline is midnight, November 21, 2017

Competition No. 2017-299

What you will be doing…

In providing administrative support to the office of the Principal, Akerley and the Institute Technology Campuses, your responsibilities will include: organizing meetings and events directly involving the Principal; managing the Principal’s calendar; record keeping; compiling data; working on special projects; preparing reports and statistics; supporting other administrative assistants as appropriate; and other related administrative duties as required.

In representing the Principal’s Office, you will also maintain professional and appropriate relationships with, and provide communication and information to other members of the internal and external college community. This will include liaising with the offices of the President, Deans and other internal departments, students, staff, faculty, community stakeholders, industry partners and government officials.

What we are looking for…

A collaborative, team player who takes personal accountability to deliver on what is expected in their role and who strives for excellence every day. Committed to life-long learning, occupational currency and a belief in NSCC’s mission, they bring a learning-centered perspective to everything they do. They think broadly, celebrate diversity of thought, and respect the uniqueness of individuals. They flourish in a dynamic, changing and sometimes ambiguous environment by keeping informed and connected within their role and the College. Is this you? You have:

Minimum qualifications:

  • The minimum educational requirement for this position is a Certificate and or Diploma in Business or Office Administration.

Minimum experience:

  • A minimum of three (3) to five (5) years of recent and relevant occupational experience is required for this position.

  • You have a clear understanding of the principles of confidentiality and adhere to them in your work

Minimum skills and ability:

  • You have superb information management, client service, communication and organizational skills

  • You have a high level of proficiency in the Windows environment, which encompasses the full suite of MS Office 365 Software Products

  • As a team player, you have a strong work ethic and a commitment to excellence

  • You are known for taking initiative and demonstrating excellent problem solving skills

  • You are highly organized, detail-oriented, with the ability to multitask in a fast-paced environment

  • You will be available to work flexible hours. Travel between campuses will be required

  • HR experience would be an asset

  • Experience using PeopleSoft and SharePoint would be an asset

What you’ll experience at NSCC…

You’ll change lives. You’ll join committed individuals as we work to build Nova Scotia’s economy and improve quality of life through education and innovation. As an NSCC employee, you’ll be part of that change.

You’ll find a place to grow. With a lot of opportunity for professional development and collaborative projects, you’ll continue to grow and learn throughout your career. You’ll find a place to thrive. Doing meaningful and challenging work in a publically accountable and respectful working and learning environment that is diverse, safe and inclusive. You’ll have the freedom to enable innovation, improvement and excellence. You’ll celebrate the uniqueness of individuals. Our college welcomes diversity in both its student body and its employees, and we take every opportunity to become more inclusive. We encourage applications from qualified candidates from all diverse communities. Applicants from the following communities wishing to self-identify may do so by completing an online questionnaire with your application: Indigenous persons, racially visible persons, people with disabilities and women in non-traditional roles. Should an online questionnaire not be available, you may self-identify on your application cover letter or resume.

NSCC offers a competitive compensation and comprehensive benefits package. As a learning-centred organization, we provide opportunities for every NSCC employee to be a life-long learner. Candidates selected for interviews will be expected to provide at least three recent, relevant references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

To apply for College jobs, simply click on the Apply Now Online button. To serve you better, NSCC has a user-friendly on-line application process in partnership with Career Beacon. First time users will complete a basic registration and receive a username and password via email (NOTE: email may appear in "Junk Mail" folder depending upon your mail management configuration). You will then have the option of uploading your existing resume(s) and cover letter(s) in seconds or creating them on-the-spot in the "editor". For more information about working at the College, please visit us at http://www.nscc.ca/about_nscc/jobs_at_nscc/

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