Executive Assistant


Title: Executive Assistant

Reports to: President & Chief Executive Officer

Position Status: Full Time, Hourly

Salary: $18-25 Hourly

Start Date: ASAP

Office Location: 5670 Spring Garden Road; Halifax, NS

The YMCA of Greater Halifax/Dartmouth is hiring! We are looking for an Executive Assistant to support our President & Chief Executive Officer, Board of Directors, and Senior Executive teams working out of Spring Garden Road location.

The YMCA Experience

At the YMCA we know that our ability to partner with others in our community is through the passion and dedication of our employees and volunteers. In joining the YMCA you will become part of a dedicated network of individuals with great passion for providing a holistic support to the communities in which we serve.

Since 1853 the YMCA of Greater Halifax/Dartmouth has been connecting Nova Scotians to build healthy communities. As a non-profit charity we provide vital services, including Health, Employment, Childcare/Camps, Immigrant Services, and Youth Development.

The Opportunity

As Executive Assistant you will serve an integral role in enhancing the strategic, efficient administrative of the office of our President & CEO, as well as support in our areas of fund development and communications for the Executive Office, Board of Directors and Associated Committees. Through collaboration with Functional and Senior Leadership you will provide administrative support towards the achievement of key operational objectives and delivery of our mandate of Building Healthy Communities.

Specifically, you will be responsible for:

  • Providing quality, strategic, efficient administrative support, including management of meeting scheduling/RSVP lists, executive calendar management, event logistical planning and executive, and compilation of Board packages and meeting materials (i.e. agendas, minutes, action plans, etc.).

  • Coordination, maintenance, and support of Board and Volunteer Mandatory Requirements (i.e. Criminal Record Check, Vulnerable Sector Check, Child Abuse Registry Check) in keeping with YMCA Child Protection and Risk Management processes

  • Prepare, finalize, and distribute high quality communications/correspondence on behalf of the President & Chief Executive Officer and Executive Leadership.

  • Support and assist Donor and Volunteer Recognition and Administrative tasks, such as maintaining donor database and payment systems, receipting, and coordination of donor communications and mailings.

We Offer

  • Participation in Comprehensive Group Benefits and Pension Program

  • Individual & Family YMCA Membership

  • Strong Work Life Balance Programs (i.e. Paid Personal and Vacation Days)

  • Discounted Childcare and Camp Rates


  • Degree, diploma in Office Administration or related program, or equivalent combination of education and experience

  • 5+ years of experience as Executive Assistant, experience in not-for-profit setting would be an asset

  • Demonstrated ability to accurately capture meeting minutes and agenda action items

  • Strong attention to detail and commitment to quality and efficiency

  • Superior interpersonal skills and ability to establish rapport

  • Demonstrated ability to tactfully handle sensitive situations

  • Demonstrated ability to manage multiple, competing deadlines and priorities

  • Intermediate to Advanced Microsoft Office Suite, spreadsheets, database maintenance

  • Flexibility to work irregular hours as required for meetings, events, etc. (i.e. early morning/late evening/weekend).

  • Note: Successful candidates will be required to provide a current and satisfactory Criminal Record Check/Vulnerable Sector Check, Child Abuse Registry Check, and proof of valid First Aid and CPR training.Employees will be required to attend YMCA Child Protection Training.

Apply Today

Please email your cover letter and resume in one document to Amy Rector, Human Resources Manager by June 24, 2017. We look forward to hearing from you.

Email: amy_rector@ymca.ca

The YMCA of Greater Halifax/Dartmouth is an equal opportunity employer.

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