NSCC - Administrative Assistant (OA11)

Administrative Assistant


Nova Scotia Community College (NSCC) - Waterfront Campus

Dartmouth, Nova Scotia

Student Services Term Full-Time Position: Commencing approximately May 1, 2017 and ending approximately November 3, 2017 Salary range: $36,890 to $41,275 annually

Application deadline is midnight, April 13, 2017

Competition No. 2017-081

What you’ll be doing…

Working in a team environment, you will provide a full range of administrative duties in the Student Services department, with an emphasis on providing superior data management skills using NSCC’s PeopleSoft Student Administration System. You will work closely with the registration and enrolment advisors to ensure accurate and current data entry; run reports and queries and prepare spreadsheets for review; track and report on attrition trends; maintain a current training and procedural Peoplesoft manual; and provide timely customer service to all clients, including but not limited to students, staff and the public. Along with the other administrative assistants, you will maintain the daily administrative functions that support Student Services.

What we’re looking for…

A collaborative, team player who takes personal accountability to deliver on what is expected in their role and who strives for excellence every day. Committed to life-long learning, occupational currency and a belief in NSCC’s mission, they bring a learning-centered perspective to everything they do. They think broadly, celebrate diversity of thought, and respect the uniqueness of individuals. They flourish in a dynamic, changing and sometimes ambiguous environment by keeping informed and connected within their role and the College. Is this you? You have:

Minimum qualifications:

  • You possess a certificate or a diploma in business or office administration.

  • You have a minimum of two years of recent occupational experience in a fast-paced, multi-tasking, service-oriented environment, preferably in a post-secondary environment.

  • You are known for your superb communication, information management and client service skills.

  • You are highly proficient working within a Student Administration database, along with expertise in the Microsoft Office Professional Suite and Outlook.

  • Experience working with Peoplesoft will be considered an asset

  • As a creative self-starter, you possess a strong work ethic, are highly organized and able to bring tasks to conclusion in a timely manner.

  • You thrive where a team approach is utilized, are extremely flexible in your ability to work alternate hours and demonstrate a commitment to excellence. You have a demonstrated background working in environments where confidentiality and sensitivity to client needs has been a focus.

  • You think strategically and excel at analysis; you are able to contribute ideas about the future. You anticipate potential issues while being able to point out solutions; you are a critical thinking and excellent problem solver.

What you’ll experience at NSCC…

You’ll change lives. You’ll join committed individuals as we work to build Nova Scotia’s economy and improve quality of life through education and innovation. As an NSCC employee, you’ll be part of that change.

You’ll find a place to grow. With a lot of opportunity for professional development and collaborative projects, you’ll continue to grow and learn throughout your career. You’ll find a place to thrive. Doing meaningful and challenging work in a publically accountable and respectful working and learning environment that is diverse, safe and inclusive. You’ll have the freedom to enable innovation, improvement and excellence. You’ll celebrate the uniqueness of individuals. Our college welcomes diversity in both its student body and its employees, and we take every opportunity to become more inclusive. We encourage applications from qualified candidates from all diverse communities including but not limited to aboriginal persons, racially visible persons, people with disabilities and women in non-traditional roles. Applicants from these communities wishing to self-identify may do so by completing an online questionnaire with your application. NSCC offers a competitive compensation and comprehensive benefits package. As a learning-centred organization, we provide opportunities for every NSCC employee to be a life-long learner. Candidates selected for interviews will be expected to provide at least three recent, relevant references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

To apply for College jobs, simply click on the Apply Now Online button. To serve you better, NSCC has a user-friendly on-line application process in partnership with Career Beacon. First time users will complete a basic registration and receive a username and password via email (NOTE: email may appear in "Junk Mail" folder depending upon your mail management configuration). You will then have the option of uploading your existing resume(s) and cover letter(s) in seconds or creating them on-the-spot in the "editor". For more information about working at the College, please visit us at http://www.nscc.ca/about_nscc/jobs_at_nscc/

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