NSCC - Administrative Assistant

Administrative Assistant


Nova Scotia Community College (NSCC) – Central Office

Halifax, Nova Scotia

Management Confidential

Human Resources Continuing Full-Time Position: Commencing approximately May 1, 2017

Application deadline is midnight, April 13, 2017

Salary Range: $45,609 to $53,658

Competition No. 2017-074

What you’ll be doing…

The Administrative Assistant is part of a team that provides administrative support services to the HR Management Team.

The Administrative Assistant has the overall responsibility for the day-to-day administrative functions of the Labour & Employee Relations and HR Consulting unit. The incumbent maintains the filing system (electronic and hard copy), oversees expense claims and invoices; has calendar management responsibilities; is responsible for all meeting logistics and is responsible for providing confidential administrative support on HR matters.

The incumbent is responsible for coordinating and tracking union grievances, taking and distributing minutes for college union committees mandated by three collective agreements, and coordinating materials and meeting arrangements for collective bargaining. The incumbent is responsible for coordinating and distributing materials and meeting arrangements for three job evaluation committees. Under the guidance of the Employee Relations Consultant, the incumbent prepares seniority listings for all three bargaining units. The Administrative Assistant must be versatile, flexible and experienced in supporting Human Resources activities. This position requires a high level of initiative with an incumbent who anticipates needs and takes proactive measures within scope of authority. The incumbent is an integral contact person providing quality service to clients of the department.

What we’re looking for…

A collaborative, team player who takes personal accountability to deliver on what is expected in their role and who strives for excellence every day. Committed to life-long learning, occupational currency and a belief in NSCC’s mission, they bring a learning-centered perspective to everything they do. They think broadly, celebrate diversity of thought, and respect the uniqueness of individuals. They flourish in a dynamic, changing and sometimes ambiguous environment by keeping informed and connected within their role and the College. Is this you? You have:

Minimum qualifications:

  • Successful completion of a diploma in Secretarial, Business or Office Administration.

Minimum experience:

Demonstrated customer service experience is required

  • Experience organizing meetings, events and projects is required

  • Experience with basic accounting and financial records

  • Demonstrated positive attitude and approach

  • Experience that demonstrates initiative and a bias for action

  • Strong knowledge of computers, SharePoint, MS Word, Excel, and other programs. Ability to use various database systems such as PeopleSoft would be considered an asset.

Minimum skills and ability:

  • Must be highly organized, detail-oriented with the ability to multitask in a fast-paced environment.

  • Planning and organization skills: plan, schedule and perform a wide variety of moderately complex to difficult administrative tasks.

  • Ability to follow oral and written instructions

  • Ability to interpret collective agreements, policies and procedures accurately.

  • Ability to establish and maintain accurate, up-to-date records.

  • Ability to organize and coordinate activities.

  • Ability to communicate effectively orally and in writing.

  • Strong team player with the ability to build and maintain effective working relationships with colleagues and other departments.

  • Ability to demonstrate qualities of confidentiality, diplomacy, and discretion.

What you’ll experience at NSCC…

You’ll change lives. You’ll join committed individuals as we work to build Nova Scotia’s economy and improve quality of life through education and innovation. As an NSCC employee, you’ll be part of that change.

You’ll find a place to grow. With a lot of opportunity for professional development and collaborative projects, you’ll continue to grow and learn throughout your career. You’ll find a place to thrive. Doing meaningful and challenging work in a publically accountable and respectful working and learning environment that is diverse, safe and inclusive. You’ll have the freedom to enable innovation, improvement and excellence. You’ll celebrate the uniqueness of individuals. Our college welcomes diversity in both its student body and its employees, and we take every opportunity to become more inclusive. We encourage applications from qualified candidates from all diverse communities including but not limited to Indigenous Persons, racially visible persons, people with disabilities and women in non-traditional roles. Applicants from these communities wishing to self-identify may do so by completing an online questionnaire with your application. NSCC offers a competitive compensation and comprehensive benefits package. As a learning-centred organization, we provide opportunities for every NSCC employee to be a life-long learner. Candidates selected for interviews will be expected to provide at least three recent, relevant references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

To apply for College jobs, simply click on the Apply Now Online button. To serve you better, NSCC has a user-friendly on-line application process in partnership with Career Beacon. First time users will complete a basic registration and receive a username and password via email (NOTE: email may appear in "Junk Mail" folder depending upon your mail management configuration). You will then have the option of uploading your existing resume(s) and cover letter(s) in seconds or creating them on-the-spot in the "editor". For more information about working at the College, please visit us at http://www.nscc.ca/about_nscc/jobs_at_nscc/

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