Music Nova Scotia - JCP Program - International Delegates Coordinator
Music Nova Scotia Job Opportunities - JCP Program | musicnovascotia.ca
International Delegates Coordinator Location: Halifax, NS Hours: 7 months – 37.5 hours weekly, with some evenings and weekends
Job Description: The International Delegates Coordinator will provide support for the conference component of Nova Scotia Music Week 2017. Under the supervision and direction of the Event Manager and the Executive Director, the International Delegates Coordinator will work independently, and will liaise with the host committee members and stakeholders to deliver the project. This person's main focus will be fulfillment of travel and hospitality requirements for our international delegates.
Primary Duties:
Communicate with international delegates regarding their travel needs
Ensure to confirm availability plus convey tentative itinerary to respective traveler for approval
Coordinate and prepare daily itineraries for guest delegates using cloud based project management applications
Review travel associated invoices as well as statements for accuracy for Accounts Payable
Prepare master hotel rooming list for staff, board, crew, sponsors and guest delegates
Liaise with host hotel staff and maintain accurate accommodation database
Additional Duties:
Adhere to the project's critical path and update it weekly
Prepare travel reports as requested
As requested, attend project activities and respond to any conference inquiries onsite during the events
Provide assistance in the distribution of NSMW promotional materials prior to and onsite
Monitor event registration
Set up, operate, and supervise the registration desk onsite
Contribute to the project's final report
Attend all professional development educational workshops Music Nova Scotia produces during employment period
Required Qualifications:
Strong organizational skills
Attention to detail
Strong literacy skills (reading/writing/comprehension/spelling & grammar)
Strong proficiency in Excel, Word
Strong interpersonal skills, especially conflict resolution
Must demonstrate accuracy and thoroughness
Recommended Qualifications:
Event/conference production/management experience
Experience in human resources or hospitality
Mac OS X experience
Google Apps (Gmail, Drive) experience
Music industry experience
Nonprofit experience
Ability to work well in groups
Comfort in a fast-paced environment
Apply through application link only, please attach BOTH your cover letter and resume when applying.
