Music Nova Scotia - JCP Program - International Delegates Coordinator

Music Nova Scotia Job Opportunities - JCP Program |

International Delegates Coordinator Location: Halifax, NS Hours: 7 months – 37.5 hours weekly, with some evenings and weekends

Job Description: The International Delegates Coordinator will provide support for the conference component of Nova Scotia Music Week 2017. Under the supervision and direction of the Event Manager and the Executive Director, the International Delegates Coordinator will work independently, and will liaise with the host committee members and stakeholders to deliver the project. This person's main focus will be fulfillment of travel and hospitality requirements for our international delegates.

Primary Duties:

  • Communicate with international delegates regarding their travel needs

  • Ensure to confirm availability plus convey tentative itinerary to respective traveler for approval

  • Coordinate and prepare daily itineraries for guest delegates using cloud based project management applications

  • Review travel associated invoices as well as statements for accuracy for Accounts Payable

  • Prepare master hotel rooming list for staff, board, crew, sponsors and guest delegates

  • Liaise with host hotel staff and maintain accurate accommodation database

Additional Duties:

  • Adhere to the project's critical path and update it weekly

  • Prepare travel reports as requested

  • As requested, attend project activities and respond to any conference inquiries onsite during the events

  • Provide assistance in the distribution of NSMW promotional materials prior to and onsite

  • Monitor event registration

  • Set up, operate, and supervise the registration desk onsite

  • Contribute to the project's final report

  • Attend all professional development educational workshops Music Nova Scotia produces during employment period

Required Qualifications:

  • Strong organizational skills

  • Attention to detail

  • Strong literacy skills (reading/writing/comprehension/spelling & grammar)

  • Strong proficiency in Excel, Word

  • Strong interpersonal skills, especially conflict resolution

  • Must demonstrate accuracy and thoroughness

Recommended Qualifications:

  • Event/conference production/management experience

  • Experience in human resources or hospitality

  • Mac OS X experience

  • Google Apps (Gmail, Drive) experience

  • Music industry experience

  • Nonprofit experience

  • Ability to work well in groups

  • Comfort in a fast-paced environment

Apply through application link only, please attach BOTH your cover letter and resume when applying.

#coordinator #musicnovascotia

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