Music Nova Scotia - JCP Program - Conference Coordinator

Music Nova Scotia Job Opportunities - JCP Program |

Job Title: Conference Coordinator Location: Halifax, NS Hours: 7 months – 37.5 hours weekly, with some evenings and weekends

Job Description: The Conference Coordinator will provide support for the conference component of Nova Scotia Music Week 2017. Under the supervision and direction of the Event Manager and the Executive Director, the Conference Coordinator will work independently, and will liaise with the committee members and stakeholders to deliver the project. This person's main focus will be managing the volunteer base, coordinating delegate registration for NSMW.

Primary duties:

  • Assist in the coordination of NSMW conference seminars and workshops

  • Manage volunteer scheduling (100+ volunteers)

  • Oversee volunteer intake and liaise with the local Host Committee Volunteer Coordinator

  • Maintain accurate registration, contact and transportation databases

  • Coordinate registration campaigns

  • Monitor event registration

  • Set up, operate, and supervise the registration desk onsite

  • Conduct and enter data from evaluations from conference participants

Additional duties:

  • Adhere to the project's critical path and update it weekly

  • Prepare registration reports as requested

  • As requested, attend project activities and respond to any conference inquiries onsite during the events

  • Provide assistance in the distribution of NSMW promotional materials prior to and onsite

  • Contribute to the project's final report

  • Instruct volunteers for any conference related activities

  • Attend all professional development educational workshops Music Nova Scotia produces during employment period

Required Qualifications:

  • Strong organizational skills

  • Attention to detail

  • Strong literacy skills (reading/writing/comprehension/spelling & grammar)

  • Strong proficiency in Excel, Word

  • Strong interpersonal skills, especially conflict resolution

Recommended Qualifications:

  • Event/conference production/management experience

  • Experience in human resources or hospitality

  • Mac OS X experience

  • Google Apps (Gmail, Drive) experience

  • Music industry experience

  • Nonprofit experience

  • Ability to work well in groups

  • Comfort in a fast-paced environment

Apply through application link only, please attach BOTH your cover letter and resume when applying.

#musicnovascotia #coordinator

Follow Us
  • Facebook Basic Square
  • Twitter Basic Square
  • Google+ Basic Square