Departmental Records Management Specialist Intern

Career Opportunity

Preference for filling this position will be given to racially visible persons. Please self-identify on your application form, cover letter or résumé. The Halifax Regional Municipality (HRM) Bridging Program offers Internship opportunities that will offer career related experience to recent graduates in their chosen field of study. The program is aimed at exposing recent graduates to work in the Public Service and to encourage recent graduates to choose Public Service as a viable career option. Planning & Development is inviting applications for the up to 9 month Internship as Departmental Records Management Specialist Intern.

Planning & Development delivers services designed to build a municipality with a healthy, vibrant and sustainable future. Planning & Development is responsible for regional and community planning, urban design and heritage planning, land development and regulation, infrastructure planning and growth analysis, transportation planning, parking strategy, energy and environmental management, licencing, compliance and building standards.

The Records Management Specialist will lead the department in developing a work plan for files and records management, for a range of operational and strategic purposes. The Records Management Specialist will liaise with department staff and management to develop the work plan in accordance with the responsibilities outlined in the 2016-17 Business Plan and the new 2015-19 P&D Strategic Plan. The specialist will work to establish the necessary systems and protocols within the business unit to ensure all P&D records are created and stored in accordance with HRM’s Records Management policies and procedures. The Records Management Specialist ensures that legal obligations are met for the creation and retention of both paper and electronic records. This includes controlling the number of records created and stored in accordance with HRM’s File Plan, and identifying which records are to be preserved for historical and research purposes and which should be destroyed. Records management for Planning and Development may include knowledge and information management, as well as information compliance (data protection and freedom of information) where required.

Qualifications, Education and Experience:

  • Graduate with a Degree or Diploma in Library and Information Studies, Public Administration or Business Management within the last 36 months.

  • Certification as a professional records and information manager with the Institute of Certified Records Managers (ICRM) is preferred.

  • A diploma in combined archives and records management with suitable experience and professional certification will also be considered.

  • Experience shall include paid work experience and/or voluntary experience in a records management environment.


This is a up to 9 month, temporary, Intern position, 35 Hours per week, Monday through Friday. The work location is 40 Alderney Drive, 2nd floor, Dartmouth. It is a NSUPE Local 13 position, salary is $40,000/per annum. CLOSING DATE: Applications will be accepted up to Midnight on March 5, 2017

To apply for this position applicants must go to our website:

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