Reporting to the Business Manager, working out of our Halifax and Shearwater sites, Financial Services is responsible for maintaining and administering the financial, business and administrative affairs, as well as other duties related to the day-to-day operations of the Halifax & Region Military Family Resource Centre. Financial Services works closely with the Executive Director and the Centre’s accountant, and provides administrative support to the Centre.
Prepare cheque requisitions, ensure completeness and accuracy and forward to the accountant; review and distribute all financial documents;
Orient and train all MFRC staff on financial procedures;
Review all financial documents for clarity and accuracy, ensure proper chart of account numbers are used on all cheque requisitions;
Safe guard credit cards and maintain accurate records for reconciliation of the Centre credit cards;
Prepare and reconcile all deposits for Halifax and Shearwater sites;
Follow up on all notifications of missing source documentation for credit cards, deposits and payroll documentation;
Assemble data and assist in the accurate preparation of the operational and mid-year budget, including salary calculations for all staff;
Prepare annual funding application and Service Delivery Agreement for DMFS and site specific funding agreements;
Ensure staff adherence to all policies regarding the recovery of accounts receivable, liaise with the Accountant on a regular basis and secure a list of outstanding receivables;
As requested by staff, liaise with accountant regarding payroll; submission of payroll,
Payroll preparation, including the timely and accurate submissions of time sheets and payroll for the Centre employees;
Ensure that the Business Manager is aware of relevant financial, and administrative issues;
Administer group insurance benefits;
Coordinate annual review and purchase of Insurance for high risk , Board, Center and vehicle insurance;
Assist and prepare periodically special reports, manuals and correspondence, i.e. Annual General Report (alternate years), Board Manuals etc; and
Ensure accurate and timely preparation of vehicle/registration, Registry of Joint Stocks, EAP Manual Life and staff insurance applications, forms and benefits are maintained.
Diploma in business administration, with a concentration in accounting or financial services;
Microsoft Excel Level 3;
Knowledge of the Income Tax Act, as it relates to registered charities
Minimum of 5 years bookkeeping experience including accounts payable, accounts receivable, payroll and financial reports;
Ability to perform several tasks concurrently with ease and professionalism;
Must be able to keep client matters strictly confidential;
Must have excellent interpersonal skills and customer service skills;
Prior experience in Business Management, book keeping preferred;
Exceptional ability to pay attention to details;
Should possess exceptional mathematical skills;
Excellent technical and computer skills and be proficient on various financial and spreadsheet software such as QuickBooks, CAFT, experience with MS Access is an asset;
Knowledge of GAAP and experience developing budgets, financial reports working with accounting procedures, charts of accounts, etc; and
Ability to communicate in both official languages and understanding of the military lifestyle are considered an asset.
Start Date: ASAP
Salary: based upon an annual salary of $ 40, 000, Permanent, Full-time position.
Please forward cover letter and resume by 20 December, 2016 to:
Chris Saldon, Personnel Administrative Services
By Mail: PO Box 298, Shearwater, NS, B0J 3A0
Email: Christina.firstname.lastname@example.org Fax: (902) 427-7794
Note: No telephone calls please. Only those selected for an interview will be contacted.