Administrative Workers

MaxSys is currently seeking Administrative workers for many of our clients in the Halifax, Bedford, Sackville and Dartmouth areas.

Duties May include but are not limited to

  • Perform general secretarial work such as: writing, correspondence, translation, filing, photocopies, faxing, etc;

  • Scheduling appointments for immediate superior.

  • Handle the preparation of meetings (invitations, bookings, RSVPs, agendas, preparing files, sending documents and, when required, producing minutes of meetings);

  • Handle the meetings' logistics (reserving required equipment, catering service, refreshments, etc;

  • Receive, screen, dispatch phone calls, review immediate superior's correspondence, recommend or initiate appropriate action;

  • Coordinate signature of documents: correspondence, cheques, proceedings, notices, etc, and maintain updated list of documents received and sent and follow-up on administrative files;

  • Handle business travel arrangements for the immediate superior and other member of the team.

  • Produce monthly expense reports for the members of the team;


  • College diploma will be considered an asset

  • Excellent communication skills

  • French speaking will be considered an asset

  • Excellent comprehension of Ms Office (Word, Excel, Outlook, PowerPoint);

  • Ability to work as a part of a team as well as independently.

Please apply in person: 5475 Spring Garden Rd, Suite 408

Phone: 902-444-3305

Fax: 902-444-3306


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