Payroll Coordinator

Auto req ID6598BR

Posting titlePayroll Coordinator

Position profileThe Payroll Coordinator will be responsible for ensuring that the weekly payroll cycle in Canada and in the US runs flawlessly by preparing and processing the payroll for 300 employees every week. Responsibilities: Time Reporting:

  • Administration of the electronic timekeeping system

  • Validate approved timesheets and correct errors

  • Ensure accuracy of data transfers between Time system and Payroll service provider

Payroll Processing:

  • Ensure the accurate and timely processing of the weekly payroll cycle

  • Validate and approve Payroll, Time and employee master data prior to processing of weekly payroll

  • Resolutions of payroll discrepancies and errors

  • Identify, implement and document process improvements & guidelines

Benefit Administration:

  • Control and coordinate end-to-end Benefits processes, ensuring the highest level of customer service and quality control

  • Design and implement standards and controls for Benefits master data to ensure accuracy and completeness

  • Collaborate with Labor Relations to ensure a solid understanding of all negotiated changes to the various benefit plans as they relate to collective agreements

  • Coordinate system updates to ensure any changes to benefit plans are current

Audits & Controls:

  • Reconciliation of Payroll related General Ledger Accounts

  • Identify root causes of issues; initiate, recommend and implement corrective measures

  • Ensure compliance with federal, provincial and state regulations and guidelines. Collaborate with Taxation to ensure proper application of new legislative requirements.

  • Identify, implement and track preventive and detective automated, analyze exceptions and perform required corrections to protect the accuracy of payroll operations


  • Develop, manage and maintain comprehensive payroll records

  • Prepare ad hoc payroll reports and reconciliations, as required

  • Coordinate, review and validate Yearend tax slips

  • Ensure timely filing of Yearend summaries and tax slips

Deductions & Remittances:

  • Reconciliation of federal, state and local tax payments to employee deductions

  • Maintenance, reconciliation and remittance of garnishments

  • Review and reconciliation of various payroll deductions to vendor payments

Education and skills required:

  • Bachelor Degree in commerce or accounting

  • Payroll Certification (Canadian &/or U.S.)

  • Proficiency in Microsoft Office with emphasis on Excel

  • Canadian and U.S. Payroll experience

  • Bilingual (French & English)





Follow Us
  • Facebook Basic Square
  • Twitter Basic Square
  • Google+ Basic Square