NSCDA Registrar

NSCDA Registrar Full-time Position The Nova Scotia Career Development Association is an inclusive not-for-profit organization that provides strategic leadership to Nova Scotia professionals in career development. We promote effective practices through the communication of information, providing professional development and encouraging the adoption of frameworks promoting enhanced client-centered services. We achieve our mission by supporting the ongoing improvement of Nova Scotian career development practitioners through membership, certification, professional development conferences and events, and the development of various special projects. We are currently experiencing rapid growth in our Certification Program, and require a full-time Registrar. Reporting to the Executive Director, the Registrar will be responsible for the administration, planning and implementation of the NSCDA’s Recognition of Prior Learning (RPL) Competency-based Certification Program and will help to increase the Program’s reach both online and offline. Responsibilities: The Registrar provides vision and leadership for the NSCDA’s Certification Program in the areas of policy and regulation, records maintenance, registration, electronic systems such as learning management systems, assessment, enrollments, curriculum, appeals, exam scheduling, and resource allocation. S/he ensures the adherence to regulations, preserves integrity, safeguards the security of records and manages the provision of effective, accessible efficient service to Certification Candidates, and CCDPs. Specifically, the Registrar will:

  • Plan, organize, direct, control and evaluate the NSCDA certification activities

  • Oversee staff re: application processing, exam scheduling, etc. Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions and other forms and documents in accordance with established procedures and schedules, using computerized and manual processing systems

  • Oversee the Volunteer Assessors, working closely with the Lead Assessor

  • Consult with the Certification and Assessment Committees as needed

  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation

  • Make recommendations based on assessors’ reports on certification

  • Respond to inquiries or complaints and resolve problems

  • Review certification statistics and consult with the Executive Director and NSCDA Board of Directors regarding certification policies

  • Consult with government regulatory and licensing agencies to ensure conformance to provincial standards

  • Advise on budgets for certification, programs, support services and equipment

  • Prepare reports and presentations and provide information to stakeholders and public regarding certification rules, regulations and procedures

  • Direct activities of staff and others engaged in compiling information on courses, and requirements for certification

  • Assemble data and prepare periodic and special reports, oversee development of manuals and other material related to certification

  • Sit as NS representative (with ED) on various national certification groups

  • Advise on curriculum for training programs specific to certification

  • Conduct Certification Orientation sessions and other outreach activities

  • Other relevant duties as required.

Qualifications and Skill Requirements: The ideal applicant will have:

  • Knowledge of career development practice, CCDP preferred

  • Knowledge of certification processes and models, and general regulatory practices

  • Knowledge of career development practitioner certification nationally and internationally

  • Knowledge of RPL and competency – based models mandatory

  • Training in administration – BA or certificate in administration preferred

  • Several years experience as an administrator, extensive management experience preferred

  • Experience as a Registrar or Associate Registrar considered an asset.

  • Bilingual ability (English / French) considered an asset

  • Demonstrated commitment to a collaborative administrative leadership style, have a proven ability to think strategically, manage efficiently, and communicate effectively

  • General knowledge of association management information systems, internet registration and other technological applications providing service to candidates

  • Ability to meet deadlines

  • Demonstrated ability in presenting to various stakeholder groups

  • Demonstrated ability to foster collaboration and build consensus across divers groups

Salary: $25/hr – 35 hours / week. Office located in Bedford, NS. Please submit a cover letter and resume by Tuesday, February 2nd, 2016. Cover letters may be addressed to Paula Romanow, Executive Director, NSCDA and sent to promanow@nscda.ca. If you have any questions, please contact (902) 832-0334.


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