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DATABASE AND OFFICE ADMINISTRATOR (FUND DEVELOPMENT)


DATABASE AND OFFICE ADMINISTRATOR, FUND DEVELOPMENT Full-time, term Mid-January to mid-August, 2017 (8 months’ parental leave) Since 1987, Phoenix Youth Programs has been dedicated to supporting youth and contributing to a vibrant community. Phoenix’s ten locations in Halifax, N.S. provide a continuum of care for youth ages 11-24 and their families. We offer important services and programs including shelter, food, housing support, health care, parenting support, recreation, education and employment services, and clinical therapy. Our team of caring professionals recognizes that each person who comes to us has individual needs as well as strengths. People are the leaders in their own lives; Phoenix is a leader in supporting them. To learn more about Phoenix, visit: www.phoenixyouth.ca Phoenix serves hundreds of youth who collectively offer great diversity to the organization. To better serve the youth we aim to reflect their diversity in our staff contingent. ______________________________________________________________________________ Job Summary: Reporting to the Sr. Director of Development the Database and Office Administrator offers support to Fund Development in the area of donor relations. The key duties of this position are internal processing of gifts, generating receipts and thank you letters, database management and managing the office.

Compensation: A competitive salary, comprehensive group insurance plan, Employee and Family Assistance Program, RRSP contribution, three weeks of vacation (pro-rated), generous sick leave, generous paid holiday schedule.

Hours of Work: 40 hours per week, Monday - Friday, 9 a.m. - 5 p.m. with some flexibility and occasional evening work.

Location: 5539 Young St., Halifax

Screening Requirements: This position is subject to a satisfactory criminal record check including a vulnerable sector search, a child abuse register check and proof of education.

KEY RESPONSIBILITIES  Database Management (The Raiser’s Edge)  Internal processing of gifts received by credit card and direct debit transactions  Receipting and thank you letters for: Events (two signature events and third-party events), direct mail appeals, in-kind donations, monthly donors.  Supporting marketing and communications (e.g. managing email marketing data, printing and collateral for events, support for third party initiatives)  Office Administration: ordering office supplies, responding to inquiries, supporting events, working with equipment service providers, etc.

QUALIFICATIONS  Diploma related to the position; or experience working in an office;  Proficiency using The Raiser’s Edge database;  Excellent customer service skills;  Exceptional attention to detail;  Understanding of charitable law and CRA guidelines an asset.

TO APPLY: * Please note that interviews may take place during the posting period. Please forward a resume and a cover letter (in Word or as a PDF document) with pertinent information about your qualifications by January 5, 2017, to: Karen Damtoft, Human Resources Manager kdamtoft@phoenixyouth.ca with the subject line “DAOA”


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