• Opportunity Place

Administrative Workers

MaxSys is currently seeking Administrative workers for many of our clients in the Halifax, Bedford, Sackville and Dartmouth areas.

Duties May include but are not limited to

  • Perform general secretarial work such as: writing, correspondence, translation, filing, photocopies, faxing, etc;

  • Scheduling appointments for immediate superior.

  • Handle the preparation of meetings (invitations, bookings, RSVPs, agendas, preparing files, sending documents and, when required, producing minutes of meetings);

  • Handle the meetings' logistics (reserving required equipment, catering service, refreshments, etc;

  • Receive, screen, dispatch phone calls, review immediate superior's correspondence, recommend or initiate appropriate action;

  • Coordinate signature of documents: correspondence, cheques, proceedings, notices, etc, and maintain updated list of documents received and sent and follow-up on administrative files;

  • Handle business travel arrangements for the immediate superior and other member of the team.

  • Produce monthly expense reports for the members of the team;


  • College diploma will be considered an asset

  • Excellent communication skills

  • French speaking will be considered an asset

  • Excellent comprehension of Ms Office (Word, Excel, Outlook, PowerPoint);

  • Ability to work as a part of a team as well as independently.

Please apply in person: 5475 Spring Garden Rd, Suite 408

Phone: 902-444-3305

Fax: 902-444-3306